Instructions to Authors

1. General Information

Bulletin of Urooncology is the official scientific publication of the Turkish Society of Urooncology. It is published quarterly (March, June, September, and December). Supplements are also published during the year if necessary.

Journal publishes basic and clinical research original articles, reviews, editorials, case reports, and letters to the editor relevant to urooncology i.e prostate cancer, urothelial cancers, testis and kidney cancer, benign prostatic hyperplasia and any aspect of urologic oncology. Bulletin of Urooncology is indexed by several international databases and the journal commits to rigorous peer review.

Bulletin of Urooncology does not charge any article submission or processing charges. Also manuscript writers are not paid by any means for their manuscripts.

Manuscripts must be written in Turkish or English and must meet the requirements of the journal. Articles are accepted for publication on the condition that they are original, are not under consideration by another journal, or have not been previously published. This requirement does not apply to papers presented in scientific meetings and whose summaries, not exceeding 250 words, are published. In this case, however, the name, date and place of the meeting in which the paper was presented should be stated. Direct quotations, tables, or illustrations that have appeared in copyrighted material must be accompanied by written permission for their use from the copyright owner and authors.

In the international index and databases, the name of the journal has been registered as Bulletin of Urooncology and it should be abbreviated as “Bull Urooncol” when referenced.

All manuscripts should comply with “Uniform Requirements for Manuscripts Submitted to Biomedical Journals” produced and updated by the International Committee of Medical Journals Editors (www.icmje.org).

It is the authors’ responsibility to prepare a manuscript that meets scientific criterias and ethical issues. Turkish Society of Urooncology owns the copyright of all published articles. All manuscripts submitted must be accompanied by the Authorship Statement, Copyright Transfer, Financial Disclosure, and Acknowledgment Permission form that is available in (www.uroonkolojibulteni.com).

The Journal adheres to the principles set forth in the Helsinki Declaration October 2013 (http://www.wma.net/en/30publications/10policies/b3/index.html) and holds that all reported research involving “Human beings” conducted in accordance with such principles.

Reports describing data obtained from research conducted in human participants must contain a statement in the Materials and Methods section indicating approval by the ethical review board and affirmation that Informed Consent was obtained from each participant.

All manuscripts dealing with animal subjects must contain a statement indicating that the study was performed according to “The Guide for the Care and Use of Laboratory Animals” ( http://oacu.od.nih.gov/regs/guide/guide.pdf ) with the approval (including approval number) of the Institutional Review Board, in the “Materials and Methods” section.

Case reports should be accompanied by informed consent and the identity of the patient should be hidden. It is the authors’ responsibility to prepare a manuscript that meets ethical criteria.

During the evaluation of the manuscript, the research data and/or ethics committee approval form can be requested from the authors if it’s required by the editorial board.

We disapproval upon such unethical practices as plagiarism, fabrication, duplication, and salamisation, as well as inappropriate acknowledgements, and references regarding Committee on Publication Ethics (COPE) rules. We use iThenticate to screen all submissions for plagiarism before publication.

2. Manuscript Submission

Manuscript submission should be done online ( www.uroonkolojibulteni.com ).

All submissions must include: Authorship Statement, Copyright Transfer, Financial Disclosure, and Acknowledgment Permission forms. The author and the co-authors should sign this form declaring acception of full responsibility for the accuracy of all contents in accordance with the order of authors. They should also whether there is a conflict of interest regarding manuscript. If you are unable to successfully upload the files please contact the editorial office by e-mail or through online submission system. The names of the institutions, organizations or pharmaceutical companies that funded or provided material support for the research work even in form of partial support, should be declared and acknowledged in the footnote of the article. Rejected manuscripts are not sent back to the authors except for art work.

The ORCID (Open Researcher and Contributor ID) number of the correspondence author should be provided while sending the manuscript. A free registration can create at http://orcid.org.

3. Peer-Review Process

Bulletin of Urooncology is an independent international journal based on double-blind peer-review principles. All articles are subject to review by the editors and peer reviewers. All manuscripts are reviewed by the editor, concerned associate editors and at least two expert referees.
The scientific board guiding the selection of the papers to be published in the Journal consists of elected experts of the Journal and if necessary, selected from national and international authorities. Editorial Committee has the right of not publishing a manuscript that is not in compliance with the authors’ instructions, request revisions from the authors and reediting. The review process will be managed and decisions made by editor-in-chief who will act independently.

The editor and editorial board is the complete authority regarding reviewer selection. The reviewers are mainly selected from an national and international advisory board. The editorial board may decide to send the manuscript to independent national or international reviewers according to the subject.

The authors of the accepted manuscripts should be in consent that the editor and associate editors can make corrections without changing the main text of the paper.

4. Editorial Policies

Scientific Responsibility

It is the authors’ responsibility to prepare a manuscript that meets scientific criterias.

All persons designated as authors should have made substantial contributions to the followings:

(1)    the conception and design of the study, or acquisition of data, or analysis and interpretation of data,
(2)    drafting the article or revising it critically for intellectual content,
(3)    final approval of the version to be submitted.

If the article includes any direct or indirect commercial links or if any institution provided material support to the study, authors must state in the cover letter that they have no relationship with the commercial product, drug, pharmaceutical company, etc. concerned; or specify the type of relationship (consultant, other agreements), if any.

In case of any suspicion or claim regarding scientific shortcomings or ethical infringement, the Journal reserves the right to submit the manuscript to the supporting institutions or other authorities for investigation. The Journal accepts the responsibility of initiating action but does not undertake any responsibility for an actual investigation or any power of decision.

Abbrevations

Use only standard abbreviations. Avoid abbreviations in the title and abstract. The full term for an abbreviation should precede its first use in the text, unless it is a standard abbreviation. Abbrevations that are used should be defined in parenthesis where the full word is first mentioned.

Units of Measurement

Measurements should be reported using the metric system, according to the International System of Units (SI).

Statistical Evaluation

All retrospective, prospective and experimental research articles must be evaluated in terms of biostatics and it must be stated together with appropriate plan, analysis and report. P values must be given clearly in the manuscripts (e.g. p=0.033). It is the authors’ responsibility to prepare a manuscript that meets biostatistical rules.

Language

The official languages of the Journals are Turkish or English. It is the authors’ responsibility to prepare a manuscript that meets spelling and grammar rules. Authors who feel their English language manuscript may require editing to eliminate possible grammatical or spelling errors and to conform to correct scientific English are encouraged to ask for an expert. All spelling and grammar mistakes in the submitted articles, are corrected by our redaction commitee without changing the data presented.

5. Categories of Articles

Bulletin of Urooncology is in compliance with the uniform requirements for manuscripts submitted to biomedical journals published by the International Committee of Medical Journal Editors (NEJM 1997; 336:309-315, updated 2001). Manuscripts that do not meet these requirements will be returned to the author for necessary revision before the review.

The Journal requires that all submissions be submitted according to these guidelines:

Manuscripts should be prepared as a word document (*.doc) or rich text format (*.rtf).

Text should be double spaced with 2.5 cm margins on both sides using 12-point type in Times Roman or Arial font.

Each section of the article should be started in a new page and abide to the below sequence:

1) Title,
2) Abstract and key words (Turkish and English),
3) Main text,
4) Acknowledgements (optional),
5) References,
6) Tables/figures (each table should be written with the titles and footnotes in a separate page), legends of the figures.

All manuscripts submitted must be accompanied by the “Copyright Transfer and Author Declaration Statement form” (www.uroonkolojibulteni.com).

The corresponding author must give the full corresponding address (including telephone, fax number and e-mail address). Contact information for corresponding author is published in the journal.

A. Original Research Articles

Original prospective or retrospective studies of basic or clinical investigations in areas relevant to urologic oncology.

Content:

- Title
Abstract (limited to 300 words; the structured abstract contain the following sections:
Objective, materials and methods, results, conclusion)
- Keywords [List 3-5 key words using Medical Subjects Headings (MeSH)]
Introduction
- Materials and Methods/Patients and Methods
- Results
- Discussion
- Study Limitations
- Conclusion
- Acknowledgements
- References
- Tables/Figures

Preparation of research articles, systematic reviews and meta-analyses must comply with study design guidelines:

CONSORT statement for randomized controlled trials (Moher D, Schultz KF, Altman D, for the CONSORT Group. The CONSORT statement revised recommendations for improving the quality of reports of parallel group randomized trials. JAMA 2001; 285: 1987-91) (http://www.consort-statement.org/);

PRISMA statement of preferred reporting items for systematic reviews and meta-analyses (Moher D, Liberati A, Tetzlaff J, Altman DG, The PRISMA Group. Preferred Reporting Items for Systematic Reviews and Meta-Analyses: The PRISMA Statement. PLoS Med 2009; 6(7): e1000097.) (http://www.prisma-statement.org/);

STARD checklist for the reporting of studies of diagnostic accuracy (Bossuyt PM, Reitsma JB, Bruns DE, Gatsonis CA, Glasziou PP, Irwig LM, et al., for the STARD Group. Towards complete and accurate reporting of studies of diagnostic accuracy: the STARD initiative. Ann Intern Med 2003;138:40-4.) (http://www.stard-statement.org/);

STROBE statement, a checklist of items that should be included in reports of observational studies (http://www.strobe-statement.org/);

MOOSE guidelines for meta-analysis and systemic reviews of observational studies (Stroup DF, Berlin JA, Morton SC, et al. Meta-analysis of observational studies in epidemiology: a proposal for reporting Meta-analysis of observational Studies in Epidemiology (MOOSE) group. JAMA 2000; 283: 2008-12).

Figure Legends

A word count for the original articles (excluding title page, acknowledgments, figure and table legends, and references) should be provided not exceed 3000 words. Number of references should not exceed 30.

B. Case Reports

Case reports should include cases which are rarely seen and different in diagnosis and treatment. Brief descriptions of a previously undocumented disease process, a unique unreported manifestation or treatment of a known disease process, or unique unreported complications of treatment regimens, and should contribute to our present knowledge.

Content:
- Title
Abstract (limited to 150 words; without structural divisions
- Keywords [List 3-5 key words using Medical Subjects Headings (MeSH)]
Introduction
Case Presentation
Discussion
References
Tables/Figures
Figure Legends
A word count for the original articles (excluding title page, acknowledgments, figure and table legends, and references) should be provided not exceed 1500 words. Number of references should not exceed 15.

C. Review Article

These are manuscripts which are prepared on current subjects by experts who have extensive experience and knowledge of a certain subject and who have achieved a high number of publications and citations. The reviews are usually accepted for the journal with invitation of editorial board. Submitted reviews within the scope of the journal will be taken into consideration by the editors. The content of the manuscript should include the latest achievements of a subject and information and comments that would lead to future studies in that area. Number of authors should be limited to 3.

Content:
- Title
Abstract (maximum 250 words; without structural divisions;
- Keywords [List 3-5 key words using Medical Subjects Headings (MeSH)]
Introduction
Main Text
Conclusions
Tables/Figures
Figure Legends
Short Quiz (list 3-5 questions about the context of article as for CME credit. Editoial board and Turkish Society of Urooncology executive committe will evaluate the answers and members submitting correct answers may be granted for educational purposes).

D. Literature Review

These are solicited by the Editor, will go through the peer review process, and will cover recently published selected articles in the field of Urologic oncology. It is a mini-review article that highlights the importance of a particular topic and provides recently published supporting data. The content is same with review article. Word count should not exceed 1500 and references are limited to 10.

E. Editorial Commentary

They are solicited by the Editor and should not be submitted without prior invitation. Evaluation of the original research article is done by the specialists of the field (except the authors of the research article) and it is published at the end of the related article. Word count should not exceed 500 words and number of references limited to 5.

F. Letters to the Editor

These are the letters that include different views, experiments and questions of the readers about the manuscripts that were published in this journal in the recent year and should be no more that 500 words with maximum 5 references. There’s no title and abstract. Submitted letters should include a note indicating the attribution to an article (with the number and date) and the name, affiliation and address of the author(s) at the end. When the answer to the letter is given by the editor or the author(s) of the manuscript it is published in the journal.

6. Manuscript Preparation

Each section of the article should be started in a new page and abide to the below sequence according to manuscript categories: Title page, abstract, main text, acknowledgements, references, tables/figures and legends of the figures.

A. Title Page

The title page should include the following:

Full title (in English and in Turkish) Turkish title will be provided by the editorial office for the authors who are not Turkish speakers.

Authors’ names and institutions.

Corresponding author’s e-mail and address, telephone and fax numbers.

Any grants, or financial supports for the paper.

B. Abstract and Keywords

The abstracts should be prepared in accordance with the instructions in the categories of articles. A structured abstract should be provided for the original articles using the following headings:objective, materials and methods, results and conclusions.

Provide 3-5 keywords. English keywords should be provided from Medical Subject Headings ( http://www.nlm.nih.gov/mesh ).

C. Main Text

Introduction: Brief explanation about the topic should be done, the objective of the study should be indicated and these should be supported by the literature information.

Materials and Methods: The study plan should be given, it should be indicated whether it is randomized or not whether it is retrospective or prospective, the number of trials, the characteristics, the used statistical methods should be indicated. If any, it should be indicated that the results should be scrutinized.
Results: The results should be given, the tables and the pictures should be given in numerical order and, the results should be indicated in accordance with statistical analysis methods.
Discussion: The obtained values should be discussed with its favorable and unfavorable aspects and, they should be compared with literature.
Study Limitations: Limitations of the study should be discussed. In addition, an evaluation of the implications of the obtained findings/results for future research should be outlined.
Conclusion: The conclusion of the study should be highlighted.

D. Acknowledgement

An acknowledgment is given for contributors who may not be listed as authors, or for grant support of the research. Any technical or financial support, or editorial contribution (statistical analysis, English/Turkish evaluation) contributions towards the study should appear at the end of the article.

E. References

The author is responsible for the accuracy of references. Cite references in the text with numbers in parentheses. All authors should be listed if four or fewer, otherwise list the first three authors and add the et al. Number references consecutively according to the order in which they first appear in the text. Journal titles should be abbreviated according to the style used in Index Medicus (consult List of Journals Indexed in Index Medicus).

Examples for writing references;

Format for journal articles; initials of author’s names and surnames, titles of article, journal name date; volume: inclusive pages.

Example:
Journal: Soukup V, Dušková J, Pešl M, et al. The prognostic value of t1 bladder cancer substaging: a single institution retrospective study. Urol Int 2014;92:150-156.
Format for books; initials of author’s names and surnames. chapter title. In: editor’s name, Eds. Book title. Edition, City: Publisher; Year. p. pages.

Example:
Book Chapters: Lang TF, Duryea J. Peripheral Bone Mineral Assessment of the Axial Skeleton: Technical Aspects. In: Orwoll ES, Bliziotes M, eds. Osteoporosis: Pathophsiology and Clinical Management. New Jersey, Humana Pres Inc, 2003;83-104.
Books: Greenspan A. Orthopaedic Radiology a Pratical Approach. 3th ed. Philadelphia: Lippincott Williams Wilkins; 2000. p. 295-330.

F. Figures, Pictures, Tables and Graphics

For figures, pictures, tables and graphics; if you use data from another published or unpublished source, obtain permission and acknowledge that source fully. Number of figure/tables are restricted to four for original article and reviews and two those for case reports. Any manuscript need more figure/table above limitations author should contact with editor and get permission.

Tables: Supply each table on a separate file. Number tables according to the order in which they appear in the text, and supply a brief caption for each. Give each column a short or abbreviated heading. Write explanatory statistical measures of variation, such as standard deviation or standard error of mean. Be sure that each table is cited in the text.

Figures: Authors should number figures according to the order in which they appear in the text. Figures include graphs, charts, photographs, and illustrations. Each figure should be accompanied by a legend. Figures should be submitted as separate files, not in the text file. Image files must be cropped as close to the actual image as possible. Pictures/photographs must be in color, clear and with appropriate contrast to separate details. Figures, pictures/photographs must be added to the system as separate .jpg or .gif files (approximately 500x400 pixels, 8 cm in width and scanned at 300 resolution).

7. Manuscript Submission

As part of the submission process, authors are required to check off their submission’s compliance with authors instructions, and submissions may be returned to authors that do not adhere to these guidelines. Bulletin of Urooncology only accepts electronic manuscript submission at the web site www.uroonkolojibulteni.org.

Correspondence
Bulletin of Urooncology
Editor-in-Chief, PhD, MD, Murat Koşan
Başkent University Faculty of Medicine, Department of Urology, Konya, Turkey
Phone: +90 216 594 52 85 Fax: +90 216 594 57 99
E-mail: muratkosan@yahoo.com

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